Share Only Specific Mail Folders – Alternate option

January 10, 2020 | by iaur | posted as Configuration, Outlook 365

Method 1

Add Mailbox Folders

Add-MailboxFolderPermission -Identity ayla@contoso.com:\Marketing -User ed@contoso.com -AccessRights Owner
Regular
Add-MailboxFolderPermission -Identity ayla@contoso.com:\”Marketing Sales” -User ed@contoso.com -AccessRights Owner
Folder names with space

This example grants the Owner role to Ed on the Marketing folder in Ayla’s mailbox.

To open,

Share Contacts Folders with specific people in your organization

The default Contacts folder in Outlook is created in each Outlook profile. This folder can’t be renamed or deleted. You might have additional contact folders. You can share any of these folders by doing the following:

  • In People, in the folder pane, click the contact folder that you want to share with a person in your organization.
  • Click Home. Then, in the Share group, click Share Contacts.
  • In the To box, enter the name of the recipient for the sharing invitation message. If you want to, you can change the Subject.
  • If you want to, request permission to view the recipient’s default People folder. To do so, select the Request permission to view recipient’s Contacts folder check box.
    Note: If you want to request access to a contacts folder other than the recipient’s default People folder, you must send an email message that asks for permissions to that particular folder. This option only requests access to the recipient’s default People folder.
  • In the message body, type any information that you want to include, and then click Send. Review the confirmation dialog box, and then if correct, click OK.
  • The person in your organization receives the sharing invitation in email, and clicks Open this Contacts folder.

From <https://support.office.com/en-us/article/share-a-contacts-folder-with-others-ce5a40d1-bc9f-4f5d-a2aa-5ec388573821>

Share Calendars Folders with specific people in your organization

  • From your Calendar folder, on the Home menu, select Share Calendar.
  • Choose the calendar you want to share from the drop-down menu.
  • In the Calendar Properties dialog box, click Add.
  • You can search for people from your address book or type in their email addresses in the Add box. When you’re done adding names in the Add Users dialog box, click OK.
  • Back in the Calendar Properties dialog box, select the person’s name or email address, then choose the level of details that you want to share with the person, then click OK.
  • The person you’ve shared your calendar with will receive a sharing invitation by email.
  • Once the recipient clicks Accept, they’ll see your shared calendar in their calendar list.

From <https://support.office.com/en-us/article/share-an-outlook-calendar-with-other-people-353ed2c1-3ec5-449d-8c73-6931a0adab88>

Open a shared calendar in Outlook 2016 (only for Office 365 users on Monthly Channel)

To open a shared calendar from the Outlook sharing invitation, click the Accept button in the sharing invitation. The shared calendar will be added to your Calendar pane under the Shared Calendars section.

From <https://support.microsoft.com/en-ph/help/10106/how-to-open-a-shared-calendar-from-an-outlook-sharing-invitation>

Method 2

Giving Delegate Access

To grant an individual(s) delegate access, complete the following steps.

  1. Launch Outlook and select the File tab.
    1. Next, select Account Settings. A drop-down menu displays.
  • Select Delegate Access from the drop-down menu. The Delegates screen displays.

  • On the Delegates screen, select the Add… button. The Add Users screen displays.
  • Locate the name of the person to which you want to grant delegate access.
  • Highlight their name by selecting it with your mouse cursor.
  • Select the Add -> button.
  • Select the OK button. The Delegate Permissions screen displays.
  • Select the appropriate permissions for the person to whom you are granting delegate access.
  • When you are finished, select the OK button. The Delegates screen displays.

  • Select the OK button.
  • Close Outlook.
  • Re-open Outlook.

From <https://dtsdocs.usc.edu/giving-and-receiving-delegate-access-in-outlook-2016-for-windows/>

  • Launch Microsoft Outlook and then select the File tab.
  • Next, select the Account Settings button. A drop-down menu displays.

  • Select Account Settings… from the drop-down menu. The Account Settings screen displays.
  • Select the Change… button, located near the center of the Account Settings screen. The Change Account window displays.
  • Select the More Settings… button. The Microsoft Exchange window displays.
  • Select the Advanced tab.
  • On the Advanced tab, select the Add… button. The Add Mailbox window displays.

  • Enter the name of the organizational or resource account you want to view in Outlook in the Add mailbox: field, and then select the OK button.

The organizational or resource account now appears below the folders list, located on the left side of the Outlook window.

From <https://dtsdocs.usc.edu/accessing-an-organizational-or-resource-account-via-outlook-2016/>

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